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(RESUME) Hot Tips on Resume Writing

1. What is a resume anyway?

Remember: a Resume is a self-promotional document that presents you in the best possible light, for the purpose of getting invited to a job interview.It's not an official personnel document. It's not a job application. It's not a "career obituary"! And it's not a confessional.

2. What should the resume content be about?
  
It's not just about past jobs! It's about YOU, and how you performed and what you accomplished in those past jobs--especially those accomplishments that are most relevant to the work you want to do next. A good resume predicts how you might perform in that desired future job.

 

3. What's the fastest way to improve a resume?


Remove everything that starts with "responsibilities included" and replace it with on-the-job accomplishments. (See Tip 11 for one way to write them.)

 

4. What is the most common resume mistake made by job hunters? 


Leaving out their Job Objective! If you don't show a sense of direction, employers won't be interested. Having a clearly stated goal doesn't have to confine you if it's stated well.

 

5. What's the first step in writing a resume? 


Decide on a job target (or "job objective") that can be stated in about 5 or 6 words. Anything beyond that is probably "fluff" and indicates a lack of clarity and direction.

 

6. How do you decide whether to use a Chronological resume or a Functional one? 


The Chronological format is widely preferred by employers, and works well if you're staying in the same field (especially if you've been upwardly-mobile). Only use a Functional format if you're changing fields, and you're sure a skills-oriented format would show off your transferable skills to better advantage; and be sure to include a clear chronological work history!

7. What if you don't have any experience in the kind of work you want to do?

Get some! Find a place that will let you do some volunteer work right away. You only need a brief, concentrated period of volunteer training (for example, 1 day a week for a month) to have at least SOME experience to put on your resume.Also, look at some of the volunteer work you've done in the past and see if any of that helps document some skills you'll need for your new job.

 

8. What do you do if you have gaps in your work experience? 

You could start by looking at it differently.General Rule: Tell what you WERE doing, as gracefully as possible--rather than leave a gap. If you were doing anything valuable (even if unpaid) during those so-called "gaps" you could just insert that into the work-history section of your resume to fill the hole. Here are some examples:Travel and study -- or Full-time student

 

9. What if you have several different job objectives you're working on at the same time? Or you haven't narrowed it down yet to just one job target?

Then write a different resume for each different job target. A targeted resume is MUCH, much stronger than a generic resume.

 

10. What if you have a fragmented, scrambled-up work history, with lots of short-term jobs?

 
To minimize the job-hopper image, combine several similar jobs into one "chunk," for example:1993-1995 Secretary/Receptionist; Jones Bakery, Micro Corp., Carter Jewelers -- or 1993-95 Waiter/Busboy; McDougal's Restaurant, Burger King, Traders Coffee Shop. Also you can just drop some of the less important, briefest jobs. But don't drop a job, even when it lasted a short time, if that was where you acquired important skills or experience.

 

11. What's the best way to impress an employer?

  
Fill your resume with "PAR" statements. PAR stands for Problem-Action-Results; in other words, first you state the problem that existed in your workplace, then you describe what you did about it, and finally you point out the beneficial results.Here's an example: "Transformed a disorganized, inefficient warehouse into a smooth-running operation by totally redesigning the layout; this saved the company thousands of dollars in recovered stock."Another example: "Improved an engineering company's obsolete filing system by developing a simple but sophisticated functional-coding system. This saved time and money by recovering valuable, previously lost, project records."

 

12. What if your job title doesn't reflect your actual level of responsibility?

 
When you list it on the resume, either replace it with a more appropriate job title (say "Office Manager" instead of "Administrative Assistant" if that's more realistic) OR use their job title AND your fairer one together, i.e. "Administrative Assistant (Office Manager)"

 

13. How can you avoid age discrimination? 


If you're over 40 or 50 or 60, remember that you don't have to present your entire work history! You can simply label THAT part of your resume "Recent Work History" or "Relevant Work History" and then describe only the last 10 or 15 years of your experience. Below your 10-15 year work history, you could add a paragraph headed "Prior relevant experience" and simply refer to any additional important (but ancient) jobs without mentioning dates.

 

14. What if you never had any "real" paid jobs -- just self - employment or odd jobs?


 Give yourself credit, and create an accurate, fair job-title for yourself. For example:A&S Hauling & Cleaning (Self-employed) -- or Household Repairman, Self-employed -- or Child-Care, Self-employed, Be sure to add "Customer references available on request" and then be prepared to provide some very good references of people you worked for.

 

15. How far back should you go in your Work History?


 Far enough; and not too far! About 10 or 15 years is usually enough - unless your "juiciest" work experience is from farther back.

 

16. How can a student list summer jobs? 


Students can make their resume look neater by listing seasonal jobs very simply, such as 6/96 to 9/96.

 

17. What if you don't quite have your degree or credentials yet? 


You can say something like:Eligible for credentials -- or Graduate studies in Instructional Design, in progress -- or Master's Degree anticipated December 1997

 

18. What if you worked for only one employer for 20 or 30 years? 


Then list separately each different position you held there, so your job progression within the company is more obvious.

 

19. What about listing hobbies and interests?


Don't include hobbies on a resume unless the activity is somehow relevant to your job objective, or clearly reveals a characteristic that supports your job objective. For example, a hobby of Sky Diving (adventure, courage) might seem relevant to some job objectives (Security Guard?) but not to others.

 

20. What about revealing race or religion?
  
Don't include ethnic or religious affiliations (inviting pre-interview discrimination) UNLESS you can see that including them will support your job objective. Get an opinion from a respected friend or colleague about when to reveal, and when to conceal, your affiliations.

 

21. What if you got your degree from a different country? 


You can say "Degree equivalent to U.S. Bachelor's Degree in Economics-Teheran, Iran."

 

22. What about fancy - schmancy paper? 


Employers tell me they HATE parchment paper and pretentious brochure-folded resume "presentations." They think they're phony, and toss them right out. Use plain white or ivory, in a quality appropriate for your job objective. Never use colored paper unless there's a very good reason for it (like, you're an artist) because if it gets photo-copied the results will be murky.

 

23. Should you fold your resume? 


Don't fold a laser-printed resume right along a line of text. The "ink" could flake off along the fold.

(http://www.damngood.com)

COMMON Interview Questions ::

1. Tell me about yourself.

Keep your answer short and focused on your professional life. This is not the time to bring up relationships, childhood experiences, family etc. A brief history of education, career and special interests is what is called for here. End it with why you are interested in this particular job.

2. Why are you applying for this particular job?

Show interest and demonstrate that you have researched the job and know what you are getting into. Bring up evidence from past work/ studies that supports your interest in this role and any skills you have acquired in preparation for the role. You can say something like 'I would like to work for a leader in innovative network and telecommunications solutions and my college degree in computational mathematics has given me a solid background for this role. Mention the value-added you can bring to the job.

3. What do you know about our company?

Indicate what you have learnt from your research activities - from their annual reports,

newspapers, word of mouth, other employees etc. Use this to flatter them and show that you have done your homework.

4. What makes you qualified for this particular job?

Again, explain that you are very interested in the job and demonstrate what it is about your past experiences, education and qualifications that makes you ideal for the job. Show enthusiasm and support your answers with evidence wherever you can (e.g. my summer internship at Citibank gave me broad exposure to the area of equity analysis and I think I can apply many of the tools I learnt there in this job). Elaborate on all the past experiences and skill sets that make you suitable for the job. In cases where your past experience is not directly relevant, you can still find elements of it that can be useful. Play up team skills, computer skills, leadership roles, specific courses and independent research activities that can be useful to the job at hand to show your initiative even where you don't have directly relevant job experience.

5. What can you do for us that someone else can't?

Demonstrate key strengths, skills and personal characteristics.

6. Why should we hire you?

See 3. Because you have all the experience/ traits/ credentials demonstrated in 3 and in addition to being qualified, you are enthusiastic, intelligent, hardworking, flexible and willing to learn. Also mention any key relationships you may have that may assist you in the job

7. What do you look for in a job?

Be honest. Also mention keywords such as challenging, steep learning curve, good work culture, demanding, rewarding, opportunities for advancement and growth, team environment, opportunity to build and maintain client relationships etc.

8. Why are you looking to make a career change?

Mention your interests and make sure you bring up all skills/ experience however insignificant that can support your move in this new direction. It is quite common in this day and age to make a career switch. You need however to show that you have very carefully thought about the change, have a strong interest in the new career and can use some of your previous skills/ education/ relationships to make that move.

9. Why did you leave your last job?

Do NOT use this as an opportunity to badmouth past employers or peers or talk about a failure of any sort. Any of these answers are acceptable: you were looking for a new challenge, your learning curve had flattened out in the previous job and you were looking for a new learning opportunity, the company or department were restructuring, you were ready to start something new after achieving your career goals at the previous company etc.

10. Why do you want to work for us (as opposed to the competitor companies)?

Demonstrate that you know something about the company, that you believe they are leaders/ innovators in what they do, or you think their work culture is exactly what you are looking for, or you like their product(s) or you have friends who work there and have always been attracted to the company etc. Flatter the company and show you know something about it.

11. How long will it take you to start making a meaningful contribution?

Show that you are enthusiastic and willing to learn and will put in all the hours and effort necessary to learn the ropes and start making an immediate contribution. Indicate that your past experiences/ skills/ credentials will enable you to make an immediate contribution at some level while you quickly learn all new aspects of the job. An Interviewer wants someone who is willing and able to learn and will make a return on his investment sooner rather than later.

12. What are your strengths?

See 14 below. In addition, keywords such as good teamplayer, work very well under pressure, very creative, very strong quantitative or computer skills, and very strong client relationship skills may be appropriate depending on your chosen field.

13. What are your weaknesses?

Do NOT mention key weaknesses here. This is not the place to say you are bad at meeting deadlines or you never mastered highschool mathematics etc. Turn this question around to your benefit. For example, you are 'overambitious' or 'extremely attentive to detail' or 'like to take on too many projects'. Make it sound positive.

14. What are your career goals?

Show you have thought forward and are committed to your career.

15. How would you describe yourself?

Any of these are good examples of attributes employers are looking for: intelligent, hardworking, quick to learn, enthusiastic, honest, efficient, productive, ambitious, successful, compassionate (in the medical fields).

16. How would your colleagues describe you?

Do not bring up anything negative here.

17. How would your boss describe you?

They will check references anyways so bring up the most positive attribute you can think of about yourself e.g. hardworking, honest etc. and leave it to your Boss to say anything to the contrary.

18. What did you most like/ dislike about your past job?

Do not use this to badmouth past jobs/ employers. Keep it light and in your favour eg I outgrew the job, there wasn't a clear career progression, I wasn't learning anything new etc. Ideally, you will have loved your last job and would like to achieve the same kind of success and job satisfaction in a more challenging area as you have now 'outgrown' that job and are ready for 'new challenges'.

19. Describe a situation in your past where you showed initiative?

You could describe any new methods you came up with to do your job or to save money for the company or to turn around a bad situation. It can be something as simple as changing a filing system, or establishing a relationship with a vendor that saved your department a lot of money. If you are in sales, you may want to talk about how you brought in that big account. Creatives may talk about how they came up with that cutthroat image or design that brought in the business.

20. What were your main responsibilities in your last job?

Have these ready and list them all. Dwell on the ones that are most relevant to the new job. This answer should be smooth and practiced.

21. What do you consider your greatest accomplishments?

Many of us have one or two milestones in our career that we are very proud of e.g. that early promotion, that 'huge' deal we brought in, the design we came up with, the costs we saved, the revenues we increased, the people we trained, a new invention or process we came up with etc.

Examples of accomplishments may be: 'Reduced costs by X%; or renamed and repositioned a product at the end of its lifecycle, or organized and led a team to do do XYZ, or achieved sales increase of X% etc. If you are a fresh college graduate, talk about extracurricular activities, leadership roles and grades.

22. Describe your management style (if relevant)

No answer

23. Do you work better in teams or independently?

Show that you are a proactive team player and like to bounce ideas off others and get input; however you are very capable of working independently (give examples).

24. How do you work under pressure?

Well. Give evidence.

25. What other jobs have you applied for?

Don't mention jobs in different career directions (e.g. advertising and investment banking). Do however bring up any other offers or Interviews from competing firms.

26. How did you do in college?

Keep it positive. It's okay to say you were very busy making the most of college and were very involved in sports, activities, social life etc. Employers want human beings not robots. Mention the areas you did very well in even if it was just one or two courses you excelled in. They will check for themselves.

27. What kind of hours would you like to work?

Employers want to see flexibility. Indicate you are willing to put in whatever hours are necessary to finish the job. Do however mention any constraints you have e.g. you would like to be home to pick your kids up from school at 3:30. Most employers are willing to work around your constraints if you show flexibility on your side as well. 

28. Do you have any questions for me?

YES you do. Questions engage the Interviewer and show your interest. Ask questions that show you know something about the company or the job, that you are planning ahead, that you are anxious and willing to learn the ropes and that you are committed to the position.

 

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